Admissions/Enrollment Manager

Admissions/Enrollment Manager is initially managed by the CAP team. The CAP team does all the ground work for all institutions. Our photographers will capture all students’ photos. The students’ data biodata and photographs will be entered in the system by the CAP. This data will link to other components of CAP such as all reports.

Online Report Book/Grade Book

Online grade book allows teachers to enter marks from anywhere in the world using any computer or smart mobile device. Teachers can enter students’ grades as a subject teacher or form teacher. Teachers can enter comments from a template or create their own. Final grades will be calculated automatically by pulling marks from the online mark book or when teachers enter the marks in the areas provided. Each assessment is weighted and customized as per the institutions’ requests. The system also ranks students according to their overall percentages. The system calculates the year group and class averages and shows whether a student is below or above the average.

Student Term Summary Reports

Term summary reports generates four types of reports:

• Term reports based on class overall performance
• Term reports based on year group overall performance
• Term reports based on class subject performance
• Term reports based on year group subject performance

Each report shows the class or year group average and shows whether students’ are above or below average. Teachers can print the reports directly from the system or export to Microsoft Excel to be manipulated as needed.

Custom Assessment Management

Custom assessment management allows each school to set assessment schedules. The CAP team understands that subject assessments are constructed differently for each institution and built the system to accommodate any type and number of assessment and weighting options. For example, ABC High Institution has a weight of 30% for coursework and 70% for final examination as compared to XYZ Secondary Institution that has a weight of 25% / 25% for two coursework entries and 50% for final examination.

Curriculum Manager

Curriculum Manager assigns teachers to their respective classes and subjects. The assignment is done only when the directive is given from the institutions’ administration personnel. The system is quite flexible to accommodate changes with the timetable. The system allows teachers to create a resource bank to upload, store, retrieve, and share lesson plans, assignments, and other material with each other.

Attendance Tracker

Attendance Tracker App is available to each registered faculty member. At this time, it only works on Android devices. Teachers can build their classes by importing their subject or form listing directly from CAP software. Teachers can take the attendance for each class using their device. This feature will be linked to the SMS/Email component so teachers can communicate immediately with parents/guardians.

All Year Groups

CAP caters for ALL year groups (forms/standards/grades) within each institution in the Caribbean. CAP manages the assignment of all students to their respective year group given the forms (classes) they are assigned to. As students are promoted to higher classes in the institution, CAP will make the necessary adjustment to reflect it.

All Institution Types

CAP can be used by public, private, and denominational institutions. CAP is developed modularly to accommodate any type of institution. Any feature that is needed by the institution, CAP is flexible enough to fulfill those needs.

Transcripts

Transcripts can be generated in whichever form an institution requires. The CAP team will build the customized format for each institution. The CAP team understands that transcripts must be handled with the highest security possible. Through thorough research, the team found a way to send transcripts via email with built-in security features to ensure that the transcripts are true, accurate, and cannot be tampered with.

Extra-Curricular Manager

Extra-curricular management feature assigns teachers to the various clubs or activities at the institution. Teachers can record students or teams’ achievements using this portal. The Extra-curricular Management feature caters for over 100 types of clubs or activities.

Customized Reports

The CAP team manages all students’ admission/ enrollment into the system. For each student who is either assigned to or transferred in to your institution, CAP will start the student bio data collection. This data will link to other components of CAP such as all reports.

Subject Level Reporting

Enter students’ grades online on any smart device, from anywhere in the world. Take the hassle out of calculating marks manually. CAP calculates the final score based on the weight of each assessment automatically and ranks the students based on the class average automatically. Teachers can enter comments and attendance for each class.

Class Level Reporting

This feature allows teachers and administrators to view students’ performance and create comparative reports for:

• Term reports based on class overall performance,
• Term reports based on class subject performance,
• Term reports based on year group subject performance

Users can print the reports directly from the system or export to Microsoft Excel to be manipulated based on report needs.

Form Level Reporting

The CAP team understands that subject assessments are constructed differently for each institution. Hence, the system is customizable to accommodate any type and number of assessment and weighting options. For example, ABC High Institution has a weight of 30% for coursework and 70% for final examination as compared to XYZ Secondary Institution that has a weight of 25%/25% for two coursework entries and 50% for final examination.

Incident Reporting

The CAP team will assign teachers to their respective classes and subjects when given the directive from the institutions’ administration personnel. The system is quite flexible to accommodate changes in the initial timetable.

Disciplinary Reporting

The CAP team will assign teachers to their respective classes and subjects when given the directive from the institutions’ administration personnel. The system is quite flexible to accommodate changes in the initial timetable.

NCSE Reporting

The CAP team will assign teachers to their respective classes and subjects when given the directive from the institutions’ administration personnel. The system is quite flexible to accommodate changes in the initial timetable.

ASR Reporting

The CAP team will assign teachers to their respective classes and subjects when given the directive from the institutions’ administration personnel. The system is quite flexible to accommodate changes in the initial timetable.

Broadsheets

The CAP team will assign teachers to their respective classes and subjects when given the directive from the institutions’ administration personnel. The system is quite flexible to accommodate changes in the initial timetable.

District Level Reporting

The CAP team will assign teachers to their respective classes and subjects when given the directive from the institutions’ administration personnel. The system is quite flexible to accommodate changes in the initial timetable.

Ministry Level Reporting

The CAP team will assign teachers to their respective classes and subjects when given the directive from the institutions’ administration personnel. The system is quite flexible to accommodate changes in the initial timetable.

Faculty Online Registration

Teachers’ online registration for CAP is mandatory for each first-time user. The registration process is quite simple as it asks for the teachers’ email address for our verification process. This step is required to ensure security and validity of teachers’ accounts. Only teachers assigned to your institution will have access to your URL.

Faculty Profiles

Faculty profiles are available for teachers to enter biodata, medical information, hobbies, extra curricula activities, and academic achievements, qualifications, and skills. This data is highly secured and only accessible by the administrator and the teacher to whom the account belongs.

Regularity & Punctuality

Regularity and Punctuality are required by the Ministry of Education monthly. With CAP, the faculty member creating the report will no longer have to calculate days, hours, or minutes. To save time, just enter the time from the log book and CAP will calculate times and days. The information can be exported to Excel or printed directly from the system.

Faculty Comparative Reports

Teacher comparative reports allows administration to view teachers’ classes performance based on the overall average grade of the assigned classes. The classes’ maximum and minimum marks are recorded together with the averages.

Student Profiles

Create student profiles using our Student Profile page. Users enter students’ biodata, medical information, hobbies, extra curricula activities, and academic and sports’ achievements. The student profile is linked to other components of CAP.

Fundraiser Manager

Fundraiser/Event Manager features allows the designated person to create fundraisers or events. This feature allows the users to set monetary targets for each fundraiser. It will also allow the users to enter income (sales or donations) and expenses per fundraiser.

Event Manager

Event Manager feature can be used for any event the institution has such as awards’ day, sports’ day, or graduation to name a few. The feature will allow users to enter a budget (monetary and/or itemized) for each event. It will also allow users to enter money or items donated and all expenses associated with the event. The total cost will be added to the CAP accounting feature in real time.

Accounting

Accounting feature will incorporate all accounting components necessary for the institution. CAP will build into the system a computerized accounting software which will allow users to manage accounts receivables, account payables, inventory, journals, and job management. This component will be linked directly to the fundraiser manager, event manager, and school improvement fund components.

School Improvement Funds

School Improvement Funds are essential to each school. Now administrators can record students who contributed to the fund. The feature also generates statistical reports based on year group, class, or overall.

In-house SMS & Email Notifications

In-house SMS/email notifications are linked to the faculty profiles. Messages will be sent to the mobile phone numbers or email addresses recorded for each teacher on the faculty profile. No outgoing SMS fees are charged to the sender.

Parent/Guardian SMS/Email Notification

Parent/Guardian SMS/email notifications are linked to the student profiles. Messages will be sent to the mobile phone numbers or email addresses recorded for the parent(s) and guardians(s) of students on the student profile. CAP found this feature effective for attendance, tardiness, illness, and any other communication with parents and guardians. No outgoing SMS fees are charged to the sender.

Event Calendar

Event Calendar allows administrators to update their calendar of events during the academic year. CAP is extended to support all aspects of an institution including the management of the events they hold.

Deployed as SaaS

CAP is securely hosted on a virtual private server. The CAP team fully acknowledges the needs of the different types of institutions in the Caribbean and incrementally releases updates to the application based on their demands. CAP also manages all updates to the timetable such as teacher and student class allocations upon request.

Audit Trail

CAP has a detailed audit trail. This feature will allow us, at the request of an administrator, to track all changes made on the system. The audit trail will generate the following information: date, time, location, IP address, and device used. The audit trail will ensure that there is no breach in security.

Secured Servers

The CAP team takes security very seriously. We ensure that the servers we use are the most secured servers. We also ensure that memory is not an issue to eliminate system/server crashes.

Access Control Levels

The school director or principal gives the directive to the CAP team to set permission levels. The CAP team will place user restrictions on those components. Principals are given full access and permissions to all components of CAP; no restrictions will apply.

Confidentiality

It is mandated at the beginning of each calendar year all employees and officers at The Institute of Corporate Development Limited sign a Confidentiality Agreement. Employees and officers who are found in breach of the Confidentiality Agreement will be terminated immediately and dealt with accordingly to the laws of Trinidad and Tobago.