CAP's Terms and Conditions

Article 1: General

These General Terms and Conditions, and the related Service Contract Proposal, form together the "Agreement" that govern the provision of consulting, coaching and implementation services by Campus Admin Plus Limited for Campus Admin Plus.

"CAP" refers to Campus Admin Plus Limited the company identified in the Service Proposal Contract.

"CAP" refers to the Campus Admin Plus software and all its affiliated programs.

"Licensee" refers to the company subscribing to the consultancy services as indicated on the Service Proposal Contract.

The present general terms and conditions are applicable to any sale of software license and access to software services carried out by CAP. They do not apply to provision of consulting, coaching or implementation services.

They are considered as formally and explicitly accepted by the Licensee.

They remain valid even in cases where they contradict the general or special terms and conditions of Licensee, unless CAP has accepted the latter conditions explicitly and in writing.

CAP is licensor of a software application "Campus Admin Plus" and its affiliated programs. As it may be modified from time to time, CAP as it is described in Annex 1, CAP desires to grant under the conditions of this Agreement a license to Licensee to get access to the software application and make use of it. Licensee has studied the Licensed Program before signing this Agreement, and fully understands the working and value of the system.

Article 2: Definitions
  1. "Licensed Program": The term Licensed Program shall include the software application as described in Annex 1 and related licensed materials and data, access to which is granted supplied to the Licensee under this Agreement.

  2. "Use": Unless otherwise defined in this Agreement, the term Use shall mean the use of all or any part of the Licensed Program. The rights granted are further specified in article 4 of this agreement.

Article 3: Term
  1. The Agreement is effective from the date that the Service Contract Proposal is signed by both parties.

  2. In addition to the remedies provided for in Article 8, CAP may immediately terminate the Agreement in total upon written notice if

    1. Licensee becomes insolvent, files a petition of bankruptcy (or any similar petition under any insolvency law of any jurisdiction), ceases its activities, or proposes any dissolution, or

    2. Licensee is in severe violation of this Agreement.

  3. Right to use the license can be terminated for convenience, depending on the subscription model chosen, as described in the Service Contract Proposal

Article 4: License
  1. Upon payment of the due amounts, CAP grants to Licensee

    1. A non-transferable and non-exclusive right of access to the Licensed Program

    2. A non-transferable and non-exclusive license to use the Licensed Program for data processing with its business partners in accordance with its intended use.

    3. Non-transferable user license per user registered by CAP.

  2. Licensee shall not use, print, copy, modify, translate or alter the Licensed Program in whole or in part except as expressly provided for in this Agreement or as permitted by compelling law. In addition, Licensee has no permission to decompile, disassemble, or analyse the Licensed Program by "reverse engineering" and each attempt thereto shall constitute an infringement to this Agreement, unless such act is expressly permitted by compelling law.

  3. The parties hereto expressly agree that the Licensed Program, to the extent that it would be modified, will replace as modified version the original or previous version of such Licensed Program and henceforth be subject to all rights and obligations as mentioned in this Agreement, including but not limited to, the provisions concerning term, rights of use ("license"), protection and security, title, default, limited warranty, patents and copyrights, unless such matters are regulated differently in this Agreement.

Article 5: Protection and Security of Licensed Programs
  1. CAP warrants and Licensee agrees that the Licensed Program is confidential and proprietary and a valuable commercial asset of CAP. Licensee agrees to keep the Licensed Program in confidence, to not disclose the Licensed Program to any third parties except when using it for its business partners and colleagues, and:

    1. limit availability of the Licensed Program to those of its employees who are contractually permitted and need to have access thereto in order to use the Licensed Program in conjunction and who have been informed by Licensee of the proprietary nature of the Licensed Program;

    2. have such employees treat as confidential the Licensed Program;

    3. avoid publication or other disclosure of the Licensed Program to other than those persons described in (i) above; and

    4. not allow anybody to disclose or make available the Licensed Program to any unit, division, group, or subsidiary of Licensee or Licensee's parent company if engaged in the development or sale of computer programs which are or may be competitive with the Licensed Program – except if this use is part of a collaboration project Licensee conducts on the Licensed Program.

  2. Licensee's obligations set forth in this Article shall survive any termination or expiration of this Agreement or discontinuance of the license granted under this Agreement.

Article 6: Title

All intellectual property rights in, title to or ownership of the Licensed Program and the services delivered by CAP shall at all times remain with CAP.

Article 7: Invoices
  1. The invoices are payable in full to the bank account of CAP.

  2. All prices quoted by CAP are in USD.

  3. Payment of each invoiced amount has to be done on the account number of CAP, without expenses for CAP, within 30 days after the date of the invoice.

  4. Interest will be due for any unpaid invoice at a rate of 1.5% per month of the invoice total, legally and without notice, by the simple expiry of the term of 30 days after invoice date.

  5. In addition, a compensation of 10% of the invoice total, with a minimum of USD 125 will be due for any unpaid invoices, legally and without notice, this to cover the recovery charges, irrespective of the late payment interests and the legal costs, and without prejudice to all other rights and compensations in favour of CAP.

  6. Any contestation of an invoice must be transmitted to CAP within 8 days after receipt of the invoice, by registered letter and duly justified.

  7. CAP shall be relieved of its obligations under this Agreement in the event of non-payment of the Fees or expenses due and shall retain the rights in the Services for which the amount is outstanding.

Article 8: Default

Either party shall in case of default at all times give the other party an express written notice to remedy the default. Either party shall than have 30 days from the date of such message to cure the default. If the default is not corrected by the end of such period, the parties reserve the right, in addition to any other remedies retained in this Agreement or any Annex hereto, or may be entitled to by law, to immediately, without intervention of the court, terminate this Agreement by law and – with respect to CAP – terminate any licenses granted hereunder, without any repayment by either party and with complete indemnification of CAP.

Article 9: Limited warranty
  1. CAP represents that the Licensed Program when made available to the Licensee will be the most recent officially released version of that Licensed Program.

  2. CAP does not warrant that the functions contained in the Licensed Program will meet all Licensee's performance requirements or that the Licensed Program will operate in accordance with all Licensee's expectations. Before signing this Agreement Licensee has studied the program and its performance and accepts responsibility for selection of the Licensed Program, its use and the results to be obtained there from.

  3. Except as expressly provided for in this Agreement, CAP makes no warranty of any kind, expressed or implied, and the warranty of fitness for a particular purpose is hereby excluded.

Article 10: Patents and copyright
  1. CAP shall defend and hold Licensee harmless from any claims, lawsuits or legal actions instituted against Licensee by any third party that are based on the argument that the Licensed Program constitutes fraudulent infringement of copyrights protected in those countries where the programs are permitted to be used. The obligations of CAP in the terms of this article are expressly subordinated to the following terms:

    • - Licensee must inform CAP immediately and by registered mail with acknowledgement of receipt of any claim or legal action based on the fraudulent infringement of a copyright, and

    • - Licensee must communicate to CAP any information available to Licensee regarding this claim, and

    • - Licensee must co-operate, completely and at his own expense, with CAP in all matters of the defence, the dispute or the settlement of the claim.

    If Licensee fails to comply with the above, it shall enjoy no recourse under the provisions of this Article. Licensee alone shall be liable for all the costs, damages, interests and legal expenses which Licensee would have had to pay in the terms of any decision as well as for any settlement or any transaction concluded without the prior written agreement of CAP.

    If the use of the Licensed Program seems likely to lead to a legal action for copyright infringement, then CAP shall, at any time and at its own expense:

    • - replace the Licensed Program with a non-infringing program, or alter it so as to eliminate any infringement, or

    • - obtain for Licensee the right to use the infringing Licensed Program

    The above is the only and exclusive obligation and warranty of CAP with respect to copyrights.

    CAP offers no warranty in the area of patent infringement, or any other industrial and intellectual right, except with respect to copyright as stated above.

    CAP shall not be liable in any way with respect to Licensee if the claim or infringement is founded on or caused by the following actions performed by any other party than CAP:

    • - the combination of the Licensed Program with equipment, systems or software supplied by a third party, or

    • - the use of the Licensed Program for purposes other than those for which it is intended.

  2. CAP’s liability for Licensee’s infringement of a third party’s right is limited to that stipulated above.

Article 11: Intellectual Property Infringement Claims

CAP warrants that its employees will not knowingly infringe on the copyright or trade secrets of any third party in performing services under this Agreement. To the extent any material used by CAP contains matter proprietary to a third party, CAP shall obtain a license from the owner permitting the use of such matter and granting CAP the right to sub-license its use. CAP will not knowingly infringe upon any existing patents of third parties in the performance of services required by this agreement, but CAP MAKES NO WARRANTY OF NON-INFRINGEMENT of or within the country of Trinidad and Tobago.

If any third party brings a lawsuit or proceeding against Licensee based upon a claim that CAP and its affiliates breaches the third party's patent, copyright or trade secrets rights, and it is determined that such infringement has occurred, CAP shall hold Licensee harmless against any loss, damage, expense or cost, including reasonable attorney fees, arising from the claim.

This indemnification obligation shall be effective only if:

  1. The third party intellectual property rights involved were known to CAP prior to delivery of CAP and its affiliate programs

  2. Licensee has make all payments required by this Agreement

  3. Licensee has given prompt notice of the claim and permitted CAP to defend, and

  4. The claim does not result from Licensee’s modification of the CAP and its affiliate programs.

To reduce or mitigate damages, CAP may at its own expense replace CAP and its affiliate programs with a non-infringing product.

Article 12: Confidentiality

Confidential information shall mean any information disclosed by one party to the other party, in any form including without limitation documents, business plans, source code, software information, technical information, financial information, marketing information, customer information, business information, specifications, analysis, designs, drawings, data, computer programs, any information relating to personnel or affiliates of a party and include information disclosed by third parties at the direction of a Disclosing Party and marked as confidential within 15 days of such disclosure. Confidential Information shall however, exclude any information which

  1. is/ was publicly known or comes into public domain;

  2. is received by the Receiving Party from a third party, without breach of this Agreement;

  3. was already in the possession of Receiving Party, without confidentiality restrictions, at the time of disclosure by the Disclosing Party;

  4. is permitted for disclosure by the Disclosing Party in writing;

  5. independently developed by the Receiving Party without use of Confidential Information;

  6. is required to be disclosed by the Receiving Party pursuant to any order or requirement from court, administrative or governmental agency, provided that the Receiving Party shall give the Disclosing Party prompt written notice of such order or requirement and an opportunity to contest or seek an appropriate protective order. The Receiving Party agrees not to use any Confidential Information for any purpose except for conducting business with the Disclosing Party, or otherwise agreed in writing.

Licensee acknowledges that the information and data it receives from CAP concerning the Licensed Program are confidential and proprietary and a valuable commercial asset of CAP.

CAP acknowledges that the general business information it receives from Licensee is confidential and proprietary.

Both parties agree to keep the above mentioned information and data they receive from the other party in confidence and to not disclose any of it to a third party or use it for its own benefit without previous consent of the other party in writing. Both parties may only disclose the confidential information or data to those of its employees, who require the information to enable that party to fulfil its contractual obligations towards the other party.

Article 13: Limitation of liability
  1. In no event shall CAP's liability include any incidental or consequential damage arising out of the use of the Licensed Program or the related information or documentation, or any other damage which has not been caused directly and immediately by a fault of CAP, such as but not limited to loss of income, claims of third parties, loss of data, damages or defects due to materials or information from Licensee or a third party.

  2. For direct damages, if repair in species is not possible, the liability of CAP toward Licensee or toward third parties shall never exceed the amounts paid by Licensee for the use of the Licensed Program during one year.

Article 14: Hiring of personnel
  1. Licensee and CAP shall undertake not to employ or to enter into any agreements in any other way, either directly or indirectly, with any of each other's employees who are involved in an agreement or in the execution thereof, without the prior written consent of the other party. This prohibition applies for the duration of the agreement and for 12 months thereafter.

  2. If the prohibition is infringed, the infringer shall pay the other party a lump-sum settlement equal to the total cost of the employee for the non-infringing party during the last 12 months of the relationship with this party.

Article 15: Force majeure

Neither party shall be liable for any failure or delay in fulfilling the terms of this Agreement due to fire, strike, war, civil unrest, terrorist action, government regulations, act of nature, complete or partial stagnation of the transportation system, illness of the personnel of CAP, problems of telecommunication, obstructions within the company, default of the suppliers of CAP, or any act of God, or other causes which are unavoidable and beyond the reasonable control of the party claiming force majeure, CAP shall always be entitled to either suspend its obligations as long as the situation of force majeure continues, or, if the force majeure continues for more than six months, to terminate the agreement by law, without CAP being liable for damages in any of both cases.

This provision shall not be construed as relieving either party from its obligation to pay any sum due to the other party.

Article 16: Prohibition of assignment

This Agreement, the license granted hereunder and the access to and use of the Licensed Program provided to Licensee under this Agreement may not be assigned, sublicensed or otherwise transferred by Licensee to any third party without CAP's prior written consent.

Article 17: No Waiver

The waiver by either party of any default or breach of any agreement between parties shall not constitute a waiver of any subsequent default or breach.

Article 18: Termination

Either party may terminate the Agreement upon sixty days’ notice to the other party. Either party may terminate this Agreement immediately if the other party breaches the terms of this Agreement and the breach remain uncured for 30 days from the date of receipt of notice. In case of termination, CAP shall be paid for the Services provided on a pro-rata basis.

Article 19: Non-Hire and Non-Solicitation:

During the term of this Agreement and for one year thereafter, the Licensee shall not directly or indirectly recruit, solicit or induce any personnel, employee or advisor of CAP, except in the case where permission is sought and given in writing.

Article 20: Entire Agreement

This Agreement shall constitute the complete agreement between the parties respecting the subject matter. This Agreement may not be extended, amended, terminated, or superseded except by agreement in writing between the parties. This Agreement supersedes all previous agreements between CAP and the Licensee, whether oral or written, regarding subject matter hereof, standard terms and conditions of a purchase order or an invoice or any similar document whether hosted on party’s website or otherwise, shall be ineffective. There are no intended third party beneficiaries to this Agreement. Each Agreement may be executed in one or more counterparts (including scanned copies), all of which when signed and taken together constitute a single agreement between the parties.


CAP believes in customer service. We are proud to present the following client testimonials that communicate our ability to deliver an innovative educational information system.
CAP has been the answer to countless problems we have had with our previous student data management company. If I call, someone actually answers the phone...
Government School, St. George East District, Trinidad and Tobago
Campus Admin Plus is the only software we reviewed, built for the Caribbean and for the Caribbean.
Private School, Port of Spain & Environs District, Trinidad and Tobago
The product is superb, useful, and easy to use. It has become the preferred database for Caribbean schools. The CAP team is super responsive and a pleasure to deal with.
Government School, Victoria District, Trinidad and Tobago
About CAP

There is no other Cloud-based educational information system available in the Caribbean that offers the range and depth of features found in CAP.

Contact Us

We understand the importance of after delivery support. Our support system is open 24 hours a day and 7 days a week. We ensure that all matters are dealt with within a four-hour period. During reporting sessions, we respond to queries immediately to ensure that all stakeholders meet their deadlines.